What it Does
Smart AP streamlines invoice processing by capturing invoices electronically and routing them through every step of your accounts payable workflow, from matching and GL coding, to approvals and payments.
Invoice data such as vendor ID numbers, date, line-item descriptions and charges are easily captured and validated based on your business rules.
Smart AP makes paying invoices easy and error-free because you can automatically match POs and look for variances in quantity and amount from a single web interface instead of multiple screens. The Smart AP software also takes care of the pesky issue of not having a PO to match against, and includes customizable purchase order request forms that can be built into the approval process.
Smart AP accounting software plugs directly into your Enterprise Resource Planning (ERP) or financial system to cut down on duplicate data entry and give you a single screen for matching, GL coding and approvals.
Automate data capture
Scan and intelligently capture invoice information based on the rules of your organization, and automatically transfer that data to your ERP or financial system.
Putting the "flow" in workflow
Once invoices are scanned, those image files and related documents are automatically routed through a matching and approval process based on your business rules. Smart AP makes sure fields are filled out correctly, tasks are completed properly and documents are signed for by the right people. Documents are then securely stored for easy browser-based access or review.
One screen connects all the dots
Accounts payable software should make your life easier, not harder. Smart AP allows you to review invoices, match POs, check for variances and GL code from one interface instead of multiple screens. That is not a misprint. One screen allows you to do all that and more.
Streamline PO and Non-PO processes
Processing an invoice that doesn't have a purchase order? Smart AP takes care of that with electronic purchase request forms that are built into the approval process. No more chasing down managers for approvals that took place verbally or via email.
Integration made easy
Smart AP plugs directly into your ERP or financial system to cut down on duplicate data entry. The solution works with with virtually any ERP package, including SAP, Oracle, Infor’s suite of solutions, Microsoft Dynamics, Epicor, Sage and many more.
Find information fast
Browser-based access to digital files makes servicing customers and vendors quick and easy. Multiple search keys can be assigned to each invoice or document, giving you many ways to quickly find the information you need.
Save money by going digital
Smart AP can reduce your accounts payable paper shuffle and allows you to securely store, manage and share documents from a browser-based filing cabinet. You'll save money and trees with a paperless accounts payable process.