October 2009 Newsletter
Looking to boost those fourth quarter or year-end numbers? Let RJS help you get there with great deals on our full line of Report Delivery and Data Integration products, as well as our iForms electronic forms solution. Put critical information in the hands of those who need it, when they need it, and in a format that’s easy to use.
Eliminate the need to print and distribute multiple copies of the same report by capturing it electronically and distributing via email. Stop wasting time searching through massive reports just to find the three pages that pertain to you or your department. Our report splitting tools help you burst reports into manageable, logical segments.
Stop ordering costly pre-printed purchase orders, invoices and checks by integrating iForms into your AP and AR departments.
Highlights of our 2009 Fall Promo include:
• iForms – $3,300 off purchase price, plus one FREE form design
• RPG2SQL – $2,500 off purchase price, plus a FREE Disaster Recovery License
• Report Distribution suite – $4,300 off purchase price, plus one FREE hour of services
• Report Delivery & Data Integration products – 1/3 off purchase price*
*Excludes DeliverNow
Watch for more information coming soon to your mailbox and email inbox.
Andy Roeser, Sales & Marketing aroeser@rjssoftware.com
Automate Document Assembly for Fast ROI
When companies experience growth and generate more revenue, they also tend to generate more paperwork. As the number of invoices, proofs of delivery, shop floor data packets, shipping documents and insurance policies generated increases, so does the amount of time it takes to assemble those documents and send them to your customers.
Imagine completing an order and having all the required shipping and certification documentation, such as Material Safety Data Sheets, automatically printed along with a packing list to hand to the truck driver at your loading dock. Or, perhaps, you’re an insurance company that wants to assemble related policy documents into a single document that can be printed and archived without scanning.
RJS Software’s Document Assembly solution provides this functionality and delivers instant ROI by allowing your employees to spend more time helping customers instead of manually assembling packets of paper.
Contact us to see how we can help you achieve fast ROI.
Richard J. Schoen, President, CTO richard@rjssoftware.com
Code 3 Signals Time and Dollar Savings
RJS helps to streamline document flows and eliminate paper.
BACKGROUND
When ambulances, fire trucks and police cars rush to an emergency, they need to make their presence well known. That’s where Code 3, Inc. comes in. The St. Louis-based company engineers, manufactures and markets lighting and sound-based warning products used in emergency response, utility, service fleet, and industrial settings to customers in more than 70 countries.
CHALLENGE
Code 3 was burdened by a sluggish and expensive, paperbased forms production, distribution and management process that slowed down employee productivity and delayed order fulfillment and customer payment.
Many of the company’s internal reports were printed and then manually split and distributed. Order documents, advanced shipping notices and invoices were also mostly paper-based. Consequently, those forms were all burdened with all of the costs and time delays that paper-based information flows entail.
Code 3 reaped the rewards of switching from paper to electronic document production and distribution with the help of Report Splitter, Electronic Forms and Email Report Server.
SOLUTION
Code 3 uses the Report Splitter to receive and split files generated from JD Edwards and other programs based on variables in the reports. The report components can then be emailed, using Email Report Server, to the appropriate person, without the report ever being printed on paper.
Electronic Forms allows Code 3 to produce professional looking forms electronically or on paper, without the need for expensive preprinted forms. It does so by using electronic templates to merge the graphical elements of the form with the variable numerical and textual data.
In many cases, a single form uses all three products in an automated workflow. For example, when a distributor calls in an order, Code 3 produces an order acknowledgement that confirms the order. In the past, order acknowledgements were printed on multi-copy preprinted forms and then mailed or faxed.
Today, Code 3 uses Electronic Forms to produce professional-looking order acknowledgements in batches, without the need for preprinted forms. Report Splitter picks up the acknowledgements spool file and splits the file based on the customer number. The files then automatically go to Email Report Server which automatically emails the order acknowledgement to the customer.
Code 3 follows much the same process for picking and packing slips, advance shipping notices (ASNs), purchase orders, invoices and statements as well.
RESULTS
Many of the benefits that Code 3 receives from the RJS solutions have been tangible and measurable. For example, the company expects to save at least $40,000 over two and a half years by eliminating preprinted forms, cutting postage costs and reducing the cost of the labor that was previously required for paper-handling.
In addition, the production of electronic ASNs has resulted in considerable labor savings. An ASN, which provides the shipping date and a tracking number for an order, is produced when a shipment goes out. Code 3 uses Email Report Server to email ASNs to customers each evening.
Now, customers can use the tracking number on the ASN to check the status of their orders on the shipper’s Web site, thereby reducing the need to call Code 3. Consequently, the emailing of ASNs has resulted in labor savings of approximately $1,300 per month.
The bottom line is that RJS allows Code 3 to manage document flows more efficiently and effectively. “RJS has saved us money and it has saved us time,” said Jerry Voelker, the company’s IBM i manager.
Survey's are fun!
Fill out our annual Customer Profile Survey and win an iPhone!
In an effort to help us better understand our customers and their needs, we’ve put together a survey that we hope you’ll fill out. Yes, we know surveys can be a pain, especially if they’re overly long. That’s why this one isn’t. In fact, if you fill out the survey, you’ll be eligible for an iPhone drawing. What are you waiting for? Survey closes October 31.
Learn more or take the survey at: www.rjssoftware.com/survey
Network Optimization and Web Filtering
Save your company money while securing and speeding up your network.
Using the Internet for a variety of business purposes is a critical necessity for most companies these days. Monitoring and managing the way employees use the Internet is also one of the biggest IT security and optimization problems businesses face. Users today need the Internet to do their jobs, but this can leave your network vulnerable. Malware, spyware and viruses can be introduced to a network even if you have antivirus software on all your desktops and servers.
Internet bandwidth costs money. Use it for its intended purpose – running your business. Talk to us about web filtering and how it can remove the unnecessary, unproductive and potentially malicious content from entering your network. This is the single most efficient way to prioritize your network resources. Devoting network time and bandwidth to only mission-critical applications is more than smart security, it’s smart business.
Greg Schmidt, Director of Technology Services greg@rjssoftware.com
Document Retention Made Easy
Endless rows of paper-filled filing cabinets serve as a constant reminder that you are likely retaining more documents than is truly necessary. But how do you go about purging documents that are no longer needed? If you have WebDocs the answer is simple and easy.
The Windows and IBM i versions of WebDocs both have retention rules that allow you to set document expiration periods for each document type you define. If your company’s retention policy calls for keeping Accounts Payable documents for seven years, simply choose to edit the corresponding document type and set the expiration period to seven years. WebDocs will notify you when your documents have expired. These files can then be purged from the system, moved to a different storage medium or archived to CD or DVD.
For more information or assistance with setting expiration periods, contact our support team at support@rjssoftware.com or call 888-RJS-SOFT.
Larry John, Technical Manager larry@rjssoftware.com
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