Kwik Trip Speeds Ahead with WebDocs
Kwik Trip, Inc. is a leading convenience store chain composed of over 350 stores throughout Wisconsin, Minnesota, and Iowa. These stores operate under the brand names of Kwik Trip, Kwik Star, Hearty Platter and Tobacco Outlet Plus.
Document management challenge
With so many stores spread throughout the Midwest, managing, distributing and storing credit card receipts, invoices and other accounting documents can be a real challenge. So, when Kwik Trip discovered that the company's legacy document management system wasn't keeping up with the company's growth, it looked to RJS for assistance.
WebDocs provided Kwik Trip with a complete web-based document image management system that allowed the company to digitize, manage, store and route all of their store’s paper documents, as well as documents generated electronically.
Faster throughput
WebDocs provides a significant upgrade in speed and quality over Kwik Trip’s old document scanning system, dramatically improving throughput within the Credit Department. In addition, the WebDocs software provided Kwik Trip with the ability to create multiple index keys (up to 10) per scanned document, enabling better cross-indexing for faster document searches.
Simpler access – faster retrieval
WebDocs centralized document storage, making information more readily accessible to other personnel in other departments throughout the Kwik Trip network. And since WebDocs needs no special client software, Kwik Trip users did not need special IT support to install or maintain complicated client access software. Kwik Trip users simply use their Web browsers to access and display their documents from anywhere in the company or its 350 stores.
Better administration – greater functionality
Because WebDocs integrates into ERP, financial and other business applications, Kwik Trip can directly archive documents generated from those applications as PDFs. Most importantly, by centralizing the document image management system on their IBM i server, Kwik Trip could realize a substantial increase in the company's return on investment (ROI) by lowering the management costs associated with Kwik Trip's previous document imaging system.
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